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Putting Together a Thorough Checklist. To make sure that nothing is missed, a checklist based on the specifications provided by the embassy or consulate must be maroally rummyde. Your application may be delayed or rejected completely if even one document is missing. Also, all submitted documents should be kept in both digital & physical copies. In addition to providing a complete record of your application in case you need to refer to it later, this also acts as a backup in case anything is lost.